Citylife Recruitment Limited is committed to protecting and respecting your privacy.

This notice sets out the basis on which any personal data collected from you, or that you provide to us, will be processed by us.

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) (“GDPR”) is a regulation which replaces the Data Protection Regulation (Directive 95/46/EC). The Regulation aims to harmonise data protection legislation across EU member states and the UK, enhancing privacy rights for individuals and providing a strict framework within which commercial organisations can legally operate. Your rights under GDPR are set out in this notice and apply from 25 May 2018.

Please read the following carefully to understand our views and practices regarding your personal data and how Citylife Recruitment will treat it.

Our nominated Data Protection Officer is Mohammed Nadeem.

Who is Citylife Recruitment and what do we do

Citylife Recruitment is a legal recruitment agency and recruitment business as defined in the Employment Agencies and Employment Businesses Regulations 2003 (our business). Citylife Recruitment collect the personal data of the following types of people to allow us to undertake our business:

Prospective and placed candidates for permanent or temporary roles
Prospective and live clients
Supplier contacts to support our services
Our employees, consultants, temporary workers.
Citylife Recruitment will collect information about you to carry out our core business activities.
Information you give to us, or we collect about you
This is information about you that you give us by visiting our website https://www.cityliferecruitment.co.uk (“Website”) or by corresponding with us by phone, e-mail, SMS or otherwise. It includes information you provide when you:

Register as a candidate to enter our database
Register a new vacancy
Subscribe to receive company news or our jobs-by-email service
Apply for jobs
Request a job to be emailed to you
Refer colleagues or friends as part of our referral program
Enter a competition or take part in a survey
Register to attend an event Citylife Recruitment et organises
Participate via social media functions or respond to marketing emails
Report a problem with our Website
The information you give us or Citylife Recruitment collects about you may include your name, address, private and corporate e-mail address and phone number, financial information, compliance documentation and references verifying your qualifications and experience and your right to work in the United Kingdom, curriculum vitae (or career profile) and photograph and data that may be held on your professional profile available in the public domain e.g. social media.

Citylife Recruitment may need to collect and process sensitive personal data about you. The GDPR defines sensitive personal data as data consisting of racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data concerning a natural person’s sex life or sexual orientation.

Information Citylife Recruitment et collect about you when you visit our Website

When you visit our Website Citylife Recruitment et will automatically collect the following information:

Technical information, including the Internet Protocol (IP) address used to connect your computer to the Internet, browser type and version, operating system and platform.

Information about your visit, including the full Uniform Resource Locators (URL) of each page visited, clickstream to and through our Website including date and time, jobs visited and searched for, download errors, length of visits to pages, and any information submitted through forms.

Information Citylife Recruitment obtains from other sources

This is information Citylife Recruitment et obtains about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card and personal recommendations. In this case Citylife Recruitment will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact Citylife Recruitment et hold personal data about you.

Purposes of the processing and the legal basis for the processing

Citylife Recruitment uses information held about you in the following ways:

To carry out our obligations arising from any contracts Citylife Recruitment intends to enter into or have entered into between you and Citylife Recruitment to provide you with the information and services that you request from us or Citylife Recruitment et thinks will be of interest to you because it is relevant to your career or to your organisation.

To provide you with information about other services or jobs that Citylife Recruitment offers that are similar to those that you have already been provided with or enquired about.

The core service Citylife Recruitment offers to our candidates and clients is the introduction of candidates to our clients for the purpose of temporary or permanent recruitment. However, our service expands to supporting individuals throughout their career and to supporting businesses’ resourcing needs and strategies.

Our legal basis for the processing of personal data is our legitimate interests, described in more detail below, although Citylife Recruitment will also rely on contract, legal obligation and consent for specific uses of data.

Citylife Recruitment will rely on any existing contract if Citylife Recruitment et is negotiating or has entered into a placement agreement with you or your organisation or any other contract to provide services to you or receive services from you or your organisation.

Citylife Recruitment will rely on legal obligation if Citylife Recruitment is legally required to hold information on to you to fulfil our legal obligations.

Citylife Recruitment will rely on your consent for particular uses of your data and you will be asked for your express consent, if legally required e.g. when we are processing sensitive personal data or when gaining your permission to introduce you to a client (if you are a candidate).

Our Legitimate Interest

Our legitimate interest in collecting and retaining your personal data is described below:

As a recruitment business and recruitment agency Citylife Recruitment introduces candidates to clients for permanent employment, temporary worker placements or independent professional contracts. The exchange of personal data of our candidates and our client contacts is a fundamental and essential part of this process.

In order to support our candidates’ career aspirations and our clients’ resourcing needs Citylife Recruitment requires a database of candidate and client personal data containing historical information as well as current resourcing requirements.

To maintain, expand and develop our business Citylife Recruitment needs to record the personal data of prospective candidates and client contacts.

Consent

Should Citylife Recruitment want or need to rely on consent to lawfully process your data Citylife Recruitment will request your consent orally, by email, by SMS or by completing an online process for the specific activity (e.g. when registering a vacancy or as a candidate or when you apply for a job) when Citylife Recruitment will require your consent for and to record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.

Other Uses Citylife Recruitment will make of your data:

Use of our Website
to notify you about changes to our service
to ensure that content from our Website is presented in the most effective manner for you and for your computer.

CITYLIFE will use this information:

to administer our Website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes
to improve our Website to ensure that content is presented in the most effective manner for you and for your computer
to allow you to participate in any interactive features of our service, when you choose to do so;
as part of our efforts to keep our Website safe and secure
to measure or understand the effectiveness of the information, news and job advertising Citylife Recruitment serve to you and others, and to deliver relevant information, news and job advertising to you
to make suggestions and recommendations to you and other users of our Website about goods or services that may interest you or them.
Citylife Recruitment do not undertake automated decision making or profiling. Citylife Recruitment do use our computer systems to search and identify personal data in accordance with parameters set by a person. A person will always be involved in the decision-making process.

Their own legitimate business interests in processing your personal data, in most cases to fulfil their internal resourcing needs
satisfaction of their contractual obligations to us as our data processor
for the purpose of a contract in place or in contemplation
to fulfil their legal obligations.

Where Citylife Recruitment et stores and processes your personal data

The data that Citylife Recruitment et collects from you may be transferred to, and stored at, a destination outside the European Economic Area (”EEA”). It may be transferred to third parties outside of the EEA for the purpose of our recruitment services. It may also be processed by staff operating outside the EEA who work for us or for one of our suppliers. This includes staff engaged in, among other things, our recruitment services and the provision of support services. By submitting your personal data, you agree to this transfer, storing or processing. Citylife Recruitment will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy notice.

All information you provide to us is stored on our secure servers. Where Citylife Recruitment et has given you (or where you have chosen) a password which enables you to access certain parts of our Website, you are responsible for keeping this password confidential. Citylife Recruitment et asks you not to share a password with anyone.

Unfortunately, the transmission of information via the internet is not completely secure. Although Citylife Recruitment et will do our best to protect your personal data, Citylife Recruitment et cannot guarantee the security of your data transmitted to our Website; any transmission is at your own risk. Once Citylife Recruitment et has received your information, Citylife Recruitment will use strict procedures and security features to try to prevent unauthorised access.

Retention of your data

Citylife Recruitment will retain your personal data for as long as necessary in order to provide the recruitment service to you and for the purposes of satisfying any legal, accounting, regulatory or reporting requirements.

Citylife Recruitment do the following to try to ensure our data is accurate:

prior to making an introduction Citylife Recruitment checks that Citylife Recruitment has accurate information about you
Citylife Recruitment keeps in touch with you so you can let us know of changes to your personal data
Citylife Recruitment makes use of external websites (e.g. LinkedIn, Law Society) to verify the information about you
The criteria Citylife Recruitment uses to determine whether Citylife Recruitment et should retain your personal data includes:

the nature of the personal data
its perceived accuracy
our legal obligations
whether Citylife Recruitment has been active with you as part of our general recruitment service (e.g. discussing roles with you, arranging interviews or placing you in a new role)
our recruitment expertise and knowledge of the industry by country, sector and job role
Citylife Recruitment et may archive part or all of your personal data or retain it on our financial systems only, deleting all or part of it from our systems. Citylife Recruitment  may pseudonymise parts of your data, particularly following a request for suppression or deletion of your data, to ensure that Citylife Recruitment do not re-enter your personal data on to our database, unless requested to do so.

For your information, Pseudonymised Data is created by taking identifying fields within a database and replacing them with artificial identifiers, or pseudonyms.

Your rights

You have the right to ask us not to process your personal data for marketing purposes. Citylife Recruitment will usually inform you (before collecting your data) if Citylife Recruitment et intends to use your data for such purposes or if Citylife Recruitment intends to disclose your information to any third party for such purposes and Citylife Recruitment will collect express consent from you if legally required prior to using your personal data for marketing purposes.

The GDPR provides you with the following rights

To:

Request correction of the personal information that Citylife Recruitment et holds about you. This enables you to have any incomplete or inaccurate information Citylife Recruitment holds about you corrected
Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it.

Access to information:

The Data Protection Act 1998 and the GDPR give you the right to access information held about you. Citylife Recruitment et also encourages you to contact us to ensure your data is accurate and complete. Please note that you will not usually need to pay a fee to access your personal data or to exercise any other rights. However, Citylife Recruitment et may charge a reasonable fee if your access request for access is excessive. In such circumstances, Citylife Recruitment et reserves the right to refuse to comply with the request.

A subject access request should be submitted by email to enquiries@cityliferecruitment.co.uk

Cookies

Our Website uses cookies to distinguish you from other users of our Website. This helps us to provide you with a good experience when you browse our Website and also allows us to improve our Website.

By using our website, you are agreeing to the use of cookies as described.
Changes to our privacy notice
Any changes Citylife Recruitment makes to our privacy notice in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy notice.

Contact

Questions, comments and requests regarding this Privacy Notice are welcomed and should be addressed to Citylife Recruitment Limited.